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Imaging Overview Document imaging should be a simple process involving three basic steps: - Scan and index paper documents into electronic files
- Upload and archive the electronic files
- Allow authorized personnel to access the electronic files quickly and securely
These steps are frequently complicated by the condition of documents, workflow problems, technology and personnel issues, and other factors, resulting in a process that costs too much, is too slow, and fails to meet business requirements or objectives. Keeping It Simple IPS' document imaging services are designed to eliminate complexity, speed execution, contain costs, and keep your organization from being trapped inside a technology box. Our services are built around a rigorous methodology that includes the following key aspects: - Analysis - We use a disciplined, step-by-step process to analyze your document imaging requirements, and develop a clear set of service level metrics that ensures those requirements are being met.
- Document Preparation - Your incoming material is logged into our document imaging tracking system the moment we receive it, and is carefully prepped by trained technicians to ensure the highest-quality digital image.
- Image Scanning - Document scanning is performed on high-speed equipment and saved to any of the leading document imaging formats, then returned to folders or boxes, logged out and returned to their point of origin.
- Indexing - Image files are indexed using your criteria, such as date, social security number, account number or geographical data, to organize the document images into knowledge you can use. After document imaging, the digital images are coded with searchable data. IPS can typically achieve significant cost and time savings by working with database records you already maintain.
- Document Conversion - For existing digital images, IPS provides document conversion services that enable files created for one vendor's imaging system to be used with other vendors' equipment. Document conversion removes potential roadblocks to new system installations or upgrades.
- Archiving - Depending on your needs, images and indexes are delivered electronically to you, your information systems department, or to IPS's own ImageServ online archive.
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Image Capture
