With high-volume imaging, only a high-quality process can ensure a satisfactory result. IPS approaches every document management project, whether on-site or off-site, with the same disciplined, step-by-step process: 1. IPS studies the customer's methods of document handling management, including classification, storage, retrieval, security and distribution. 2. IPS conducts an Image Inventory Analysis to gather such key data as the typical number of pages, their condition, their size and weight, media types, and document management and retention requirements. 3. IPS helps identify the optimal index schemes based on current and future document management needs, page or file-level indexing needs, the availability of existing index records, and the feasibility of optical or intelligent character recognition (OCR or ICR). 4. IPS outlines a Project Plan that determines facility, equipment, staffing, document tracking, methods to port the images into the system and other requirements. 5. IPS tests and benchmarks its procedures on a small scale to ensure that they are valid, meet quality standards, and interface easily with your document management methods. |
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