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Accounts Payable |
Data processing has revolutionized the processing of accounts
payable. Gone are the days of green eyeshades, piles of bills and manual
check preparation. Now data from a purchase order or bill is entered
once into the system, and the original document is no longer needed.
Unless a question comes up. Or there's an unexplained
variance. Then it's back to the file drawers and archive boxes, back
to the paper trail and manual reconciliation.
But digital imaging makes it possible to
reduce the time and money spent on the paper chase:
- Instant access to all backup documents significantly boosts the
productivity of the AP department.
- Digital images can be linked to transactions within the accounting
system by number or other identifier, further reducing access time.
- The accounting department is freed from the need to maintain local
storage, allowing document storage to be consolidated at the most
cost-effective location.
- The same document is available to multiple users at the same time,
improving the flow of information throughout the organization.
- Backup documents attain a new level of security in the event of
disaster, because they are hosted on a secure site with full backup
protection.
Accounting departments can gain the benefits of imaging
through:
- Departmental systems that are scaled to their scanning, indexing,
storage and retrieval requirements
- Enterprise systems that serve the entire organization
- An applications
service provider that offers secure access to images over the
Internet and the highest possible level of business continuity protection
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