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Human Resources |
Human resources is one of the most document-driven functions
in the organization. The documents derive from many sources, some available
in digital form and some not. Laws and regulations govern what information
must be maintained and in what form. Many documents are applications
and forms which have been filled out by the employee and must be preserved
in their original form. And with even average turnover, keeping the
files up to date is a never-ending problem.
An effective scanning, indexing and archiving
system can vastly reduce the HR workload, help ensure compliance with
regulations, and allow fewer people to do much more. How?
- Significant improvements in the productivity of HR departments are
achieved through instant access to all paper files. No more wait time
for a paper file to get to your desk, or out-of-file-room delays.
- Mountains of paper files are eliminated, which reduces storage space
and other requirements.
- Multiple users can access the same document at the same time, increasing
the speed and flow of information throughout the organization.
- Database records can be linked to all digital images
relating to an employee by social security number or other identifier,
allowing instant access to the original documents.
- Documents are hosted on a secure site with full backup to prevent
loss of valuable information, which can play a critical role in ensuring
business continuity in the event of a disaster.
HR departments can deploy an imaging solution
in any of three ways:
- Through departmental systems that are custom-designed for their
needs
- Through enterprise systems that provide the entire organization
with scanning, indexing, storage and retrieval
- Through an applications
service provider that provides secure access to images over the
Internet and the highest possible level of business continuity protection
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